To:
Jon Williams
President
Construction Implement Depot
Summary
The purpose of this proposal is to create an alpha-numeric parts system which will, upon implementation, increase the efficiency of Construction Implement Depot (CID). The goals of this proposal are 1. To create parts lists for every item we build and 2. To organize the parts room by creating defined spaces for each part, then labeling each part with a corresponding code and description. With this system in place, whenever a sales order is created, it would include an attached file itemizing each part needed to fill the order. With this expanded sales order form, the kit builder would then be able to have an itemized checklist to take to the parts room for consistent and accurate retrieval of parts needed to complete the order. There would be a separate file/parts list for every product CID manufactures. An added benefit of this proposal is that training materials would be more in depth, easier to understand and training would be easier for supervisors and it would also work towards a lower turnover rate. This system would make it so that any trained employee would be able to efficiently pull the parts needed to fulfill the given order. To be able to complete an accurate parts list, Barret, Kevin and Mike would need to be consulted for accurate diagrams and parts lists. The estimated time-frame is to complete the system and have it ready for implementation when we do the yearly inventory the first week of July. That way any parts which need to be moved or arranged could be taken care of along with the task of inventory. The proposed time frame for this project is May 21st-July 2nd.
Reason
The completion of this project will aid CID’s efficiency and cohesiveness between departments. With the newly updated and detailed diagrams, parts lists, alpha-numeric labeling, and organized part room, mistakes will be greatly reduced or eliminated, enhancing overall production setting the stage for continued and aggressive growth for CID. The improved organizational system will also set a frame work for ease of updating whenever our products are enhanced or modified.
Primary Objectives
1. Create a complete alpha-numeric parts system which encompasses both part rooms.
2. Create parts lists using an alpha-numeric code which sales can attach to the order and display on the back side of the ticket.
3. Label each spot in the parts room with an alpha-numeric part number, full dimensions, and a clear image of the part.
4. Create a well-defined spot for each part using labels and dividers.
Secondary Objectives
5. Create visual aids for each part to provide the parts department personnel with tools to become better versed in the shapes and sizes of the individual parts.
6. Create layouts of the kits for each product on the pallets and then photograph and video each complete product kit to use for better training, orientation, and a more systematic approach to the parts room which will, in turn, extend to the welders.
Resources Needed
1. Basic training on using the current software to dissect all of our products so as to create accurate parts lists, diagrams and labels.
2. The periodic availability of each department manager to ensure that part lists, diagrams and labels are accurate.
3. The use of a company computer for creating parts lists, diagrams and labels will be needed.
4. Access to and use of materials for creating organization of the parts room.
Conclusion
By creating these updated and accurate parts lists, labels and diagrams, this organization will reduce waste in misplaced parts, it will improve quality control, create better time management for employees and more accuracy in kit building. This, in turn, will facilitate continued and progressive growth for CID. Thinking ahead to the future, this will lay the ground work for a more expansive and overall parts inventory system which will be better equipped to handle the explosive growth we have already been experiencing.